AI Automation for Real Estate Agencies
Every lead answered.
Every listing ready.
Zero extra hours.
VXA automates the repetitive work that costs South African real estate agencies 40+ hours per month — lead follow-up, listing descriptions, review requests, and weekly reports. All powered by AI.
< 5 min
Response Time
40–60%
Leads Saved Per Month
R 82,000+
Monthly Revenue Recovered
The 6 Systems That Run Your Agency on Autopilot
Each one solves a specific problem that's costing you time and money right now.
01 🌐 WebCraft
Your professional online presence, built from scratch. HTML, CSS and JavaScript — no templates, no limitations.
Many businesses have outdated, slow websites built on platforms with monthly fees that you don't own. They don't reflect your brand or integrate with your systems.
- ✓100% custom build — no templates
- ✓Full ownership of the code
- ✓Native integration with the VXA ecosystem
- ✓Fast, modern sites ready to connect with LeadFlow, ContentAI and more
Setup: $600 – $3,000 USD / €550 – €2,750 EUR
Monthly: $150 – $550 USD / €140 – €550 EUR/mo
02 LeadFlow 24/7
No lead goes unanswered. Ever.
You lose 40–60% of your leads because nobody responds on weekends or after 6pm. By Monday morning, they've already signed with someone else.
- ✓WhatsApp bot that responds in under 5 minutes, 24/7
- ✓Qualifies the lead automatically (budget, area, property type)
- ✓Books property viewings directly into your calendar
- ✓Notifies the responsible agent instantly
Setup: $800 – $1,200 USD
Monthly: $400 – $700 USD/mo
03 ContentAI
One form. 30 seconds. Property24 + Instagram + WhatsApp — done.
Writing descriptions for Property24, Instagram captions, and WhatsApp messages for every new listing takes 2–3 hours per property. Multiply that by 10 listings a month.
- ✓Agent fills a simple form (beds, baths, area, features, price)
- ✓AI generates: full Property24 listing, Instagram caption with hashtags, WhatsApp broadcast message
- ✓All 3 outputs in under 30 seconds
- ✓Consistent brand voice across all channels
Setup: $400 – $600 USD
Monthly: $200 – $400 USD/mo
04 ReviewBot
More 5-star reviews. Zero manual effort.
After every successful deal, your agents forget to ask for a Google review. Negative reviews appear with no response. Your online reputation runs itself — badly.
- ✓Automatic WhatsApp message after every closing asking for a Google review
- ✓Auto-responses to positive reviews (branded, not generic)
- ✓Instant alert to the owner if a negative review comes in
- ✓Monthly reputation report
Setup: $300 – $500 USD
Monthly: $150 – $300 USD/mo
05 ReportAI
Every Monday at 8am, your business in your WhatsApp.
You don't know in real time how many leads came in, which agent followed up, or how many viewings were booked. You're running your agency blind.
- ✓Live dashboard with key metrics (leads, viewings, closings, response rates)
- ✓Automated Monday morning report via WhatsApp at 8am
- ✓Per-agent performance breakdown
- ✓Weekly trend comparison
Setup: $500 – $800 USD
Monthly: $200 – $400 USD/mo
06 NurtureFlow
Reactivate your dead leads automatically.
Every agency has hundreds of contacts who said "not right now" 6 months ago. They're never followed up. That's your biggest untapped revenue source.
- ✓Automatically matches new listings to past buyer profiles
- ✓Sends personalized WhatsApp/email when a match is found
- ✓Notifies the agent the moment a contact responds
- ✓CRM integration to track reactivation history
Setup: $600 – $1,000 USD
Monthly: $300 – $500 USD/mo
All 6 Systems — Full Automation Package
$1,400 – $2,300 USD/month
Everything above. One agency. Fully automated.
This Is What Your Leads Experience at 11pm on a Friday
Type a message as if you were a potential buyer. The AI responds exactly as it would on your agency's WhatsApp — in real time.
VXA – Property Assistant
Online
Hi there! 👋 I'm the VXA Property Assistant. Are you looking to buy or rent in Cape Town, Johannesburg, or somewhere else? I'd love to help you find the right property.
02:15
Generate a Full Listing in 30 Seconds
Fill in the basic details. Get a Property24 description, an Instagram caption, and a WhatsApp message — all ready to copy and paste.
Let's See What VXA Can Do For Your Agency
Answer 4 quick questions. We'll send you a personalized breakdown of exactly which systems would have the biggest impact for your agency — within 24 hours.
Built With Best-in-Class Tools
Enterprise-grade automation. No vendor lock-in. Scales with your agency.
Claude
Anthropic AI
Make.com
Automations
n8n
Workflows
Business API
Airtable
CRM
Notion
Docs
Google Calendar
Scheduling
Python
Scripts
Next.js
Web Apps
About VXA
VXA was built for one reason: South African real estate agencies are losing money every week to problems that automation can fix in a weekend.
Missed leads on Friday nights. Listings that take two hours to write. Buyers who said "not yet" and were never followed up. Reports that don't exist.
We specialize exclusively in real estate automation because generic solutions don't work. A property agency has specific workflows, specific platforms (Property24, WhatsApp, Google Business), and specific client expectations. We know them well.
We work with agencies in Cape Town, Johannesburg, and Durban — remotely, with clear deliverables and measurable results.
6+
Services Available
< 48h
Setup Time for Demos
$0
Wasted on Generic Tools
VXA
Vertex Automation Agency